1. Introduction
At Algohire Technologies Private Limited (“Algohire,” “we,” “us,” or “our”), we are committed to safeguarding your privacy and ensuring the protection of your personal data. This Privacy Policy outlines our approach to collecting, using, sharing, and securing your information in compliance with applicable data protection laws.
We recognize the importance of maintaining transparency in our data practices and are dedicated to handling your information responsibly. Our commitment extends to complying with global data protection standards, including but not limited to the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and Digital Personal Data Protection Act (DPDPA).
By engaging with us, you entrust us with your personal information. This policy explains what data we collect, why we collect it, how we process it, and the measures we take to ensure its security and confidentiality. We encourage you to read this Privacy Policy carefully and contact us if you have any questions or concerns.
2. Scope
This Privacy Policy applies to all interactions with Algohire Technologies Private Limited (“Algohire,” “we,” “us,” or “our”) through our websites, applications, and services, regardless of the platform or device used to access them. It governs the collection, use, storage, and disclosure of personal data in connection with these services.
Who Is Covered:
Users: Includes all individuals who interact with our services, such as candidates/ job seekers, recruiters, and visitors to our website.
Entities: Applies to organizations and their representatives who utilize our services.
Where It Applies:
This Privacy Policy applies to all regions where Algohire operates and provides services, including:
India: Where our headquarters are based and primary operations are conducted.
European Union (EU) and United Kingdom (UK): In compliance with the General Data Protection Regulation (GDPR) and local data protection laws.
United States (US): In alignment with the California Consumer Privacy Act (CCPA) and other applicable regulations.
Other Regions: Where services are offered, ensuring compliance with relevant local data protection laws.
Limitations:
This policy does not apply to:
Third-party websites, applications, or services that may be linked to or integrated with Algohire’s services but are not controlled by us.
Data collected by our clients or users through their independent activities or systems, which are subject to their own privacy policies.
By using our services, you agree to the terms outlined in this policy within the scope of its applicability. If you do not agree with these terms, you should refrain from accessing or using our services.
3. Information Collection
We collect and process various types of information to provide, improve, and optimize our services. The data we collect is broadly categorized as user-provided information and automatically collected information, each serving distinct purposes.
3.1 User-Provided Information
This includes information voluntarily shared by users during account registration, service usage, or interaction with the platform. The types of data collected depend on the user type (e.g., recruiter, candidate) and the services utilized:
Account Information: Includes your email address, name, phone number, and company-related details provided during account setup or profile management.
Candidate Information: For candidates applying for job opportunities, this includes personal details such as:
Name, email address, and contact information.
Professional details, including resumes, employment history, skills, and qualifications.
Additional data related to application history, status, and feedback.
Recruitment and Scheduling Data: Data related to interview scheduling and management, such as:
Calendar integration information (e.g., scheduled interviews, modifications, cancellations).
Communication history and other recruitment process records.
Other Information: Any additional data users voluntarily share, including uploaded documents, survey responses, or other input fields.
This information is essential for enabling functionalities such as job matching, recruitment workflows, and scheduling.
3.2 Automatically Collected Information
We collect technical and behavioral data automatically during your interaction with our platform to enhance functionality, ensure security, and perform analytics. This includes:
Device and System Information:
IP address for geolocation and network diagnostics.
Browser type, version, and configuration details.
Operating system version and platform-specific settings.
Cookies and Tracking Data:
Functional cookies that enable essential platform features like authentication and session persistence.
Analytics cookies that track usage metrics, such as page visits, time spent, and interaction patterns, to improve platform performance and user experience.
Technical cookies to log and diagnose system errors or performance bottlenecks.
This data is processed using secure tools and infrastructure to monitor platform performance, detect anomalies, and generate aggregated insights for technical and operational improvements.
4. Use of Information
The information we collect is used to deliver a seamless, efficient, and secure user experience while enabling personalized features and ensuring compliance with applicable laws. Below is a detailed explanation of how we use the data you provide or that we collect during your interactions with our services.
4.1 Providing and Enhancing Services
We use your information to manage user accounts, enable recruitment workflows, and deliver the core functionalities of our platform. Personal data such as your name, email address, phone number, and company details are essential for facilitating account creation, authentication, and profile management. Additionally, for candidates, the information collected—including resumes, application history, and professional details—is used to streamline the hiring process, track application progress, and manage scheduling. Automatically collected data, such as device and usage information, helps us monitor and enhance platform performance, resolve technical issues, and improve functionality.
4.2 Personalized Recommendations and Matching
To provide relevant and tailored experiences, we use advanced algorithms and AI-based systems to analyze the data you share. This enables us to deliver job recommendations that align with a candidate’s skills and preferences, while recruiters benefit from highly relevant candidate matches. Historical data, interaction patterns, and user preferences are utilized to refine these recommendations, ensuring accuracy and relevance. This personalization improves the overall quality of our recruitment and hiring solutions.
4.3 Communication with Users
We use your contact information to communicate important updates, notifications, and service-related announcements. These communications include updates on job application statuses, scheduled interviews, or account changes. Additionally, we may contact you with feature announcements, service changes, or promotional content. Your data also helps us respond effectively to customer support queries, ensuring timely and helpful resolutions to your concerns. Feedback collected through surveys or direct interactions is used to enhance our services.
4.4 Security and Fraud Prevention
The data we collect is critical for maintaining the security and integrity of our platform. Technical information, such as IP addresses and device details, helps us detect and prevent unauthorized access, fraudulent activity, or misuse of services. Monitoring tools analyze platform usage patterns to identify suspicious activities and mitigate potential risks. By adhering to strict security protocols and performing regular audits, we ensure your data is protected against breaches and vulnerabilities.
4.5 Analytics and Business Optimization
Aggregated and anonymized data is analyzed to understand user behavior, track platform usage, and identify areas for improvement. Performance metrics, such as page load times, feature usage, and navigation patterns, help us optimize platform functionality and scalability. Insights gained from this data guide the development of new features, enhance resource allocation, and support strategic business decisions while maintaining strict privacy safeguards.
All the information we collect and process is used solely for the purposes described above, ensuring it is handled responsibly and transparently. For further details about your data rights and our security measures, please refer to the User Rights and Data Security sections of this Privacy Policy.
5. Data Storage and Secure Cross-Border Handling
5.1 Commitment to Data Safety and Protection
We follow strict protocols to ensure the safety and security of your data, regardless of where it is stored or processed. These include robust encryption, secure transmission mechanisms, and controlled access to safeguard your personal information.
5.2 Cross-Border Data Transfers
When transferring data across borders, we implement industry-standard protections to ensure compliance with global privacy regulations. These safeguards ensure that your data remains secure and confidential throughout the transfer process.
5.3 Use of Standard Contractual Clauses (SCCs)
For users in regions where cross-border data transfers require specific legal safeguards, such as Standard Contractual Clauses (SCCs), we adhere to these requirements to ensure lawful and secure handling of your information.
By implementing these measures, we ensure that all cross-border data handling complies with global privacy standards while prioritizing the safety and security of your personal information. For more information, refer to the User Rights or Contact Information sections of this Privacy Policy.
6. Google OAuth and Google Calendar Integration
6.1 Integration with Google Services
We utilize Google OAuth to request access to your Google Calendar. This integration is designed to enhance our services by enabling you to seamlessly schedule and manage interviews through the Algohire platform.
6.2 Data Accessed
With your permission, we may access your calendar events to effectively manage interview scheduling, modifications, or cancellations.
6.3 Purpose of Data Use
The information accessed from Google Calendar is used exclusively for scheduling purposes within our platform.
6.4 User Consent and Control
Your consent to access your Google Calendar is obtained explicitly through an opt-in mechanism. You may revoke this consent at any time via your Google account settings or directly through our platform
6.5 Data Sharing and Disclosure
We do not share information obtained from Google Calendar with third parties except as necessary to provide the requested services
6.6 Compliance with Google API Services User Data Policy
Algohire's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy , including the Limited Use requirements.
6.7 Google API Data & AI Usage
Algohire does not use data obtained from Google OAuth or any Google Workspace APIs to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models. We strictly adhere to the Google API Services User Data Policy, including the Limited Use requirements.
7. AI/ML Usage Transparency
We implement a variety of security measures designed to protect the security of any personal information we process. However, no security system is impenetrable, and we cannot guarantee the security of our databases
7.1 Features Utilizing AI/ML
AI/ML technologies are integrated into several features of our platform, including but not limited to:
Resume Analysis: Analyzing resumes to identify and organize key details such as skills, qualifications, and work history, enabling efficient and accurate candidate evaluations.
Candidate Ranking: Ranking candidates based on their relevance to specific job requirements using advanced matching algorithms.
Job Recommendations: Providing tailored job suggestions for candidates and recommending suitable profiles for recruiters based on preferences, skills, and interaction patterns.
Interview Insights: Analyzing scheduling data and feedback to optimize recruitment workflows and improve hiring outcomes.
7.2 Ethical AI Usage
We are committed to ensuring that our AI/ML systems operate ethically and responsibly. Key principles guiding our AI usage include:
Fairness: Our algorithms are designed to avoid bias and ensure equal opportunity for all users, regardless of demographic or personal attributes.
Transparency: We provide users with insights into how AI-driven decisions, such as candidate rankings or job recommendations, are made.
Accountability: Our systems are regularly monitored and audited to ensure compliance with ethical standards and best practices.
7.3 Privacy and Data Usage
We prioritize user privacy in all AI/ML-related activities:
No Use for Training: Personal data is not used for training AI models, ensuring that sensitive information is never exploited beyond its intended purpose.
Anonymized Processing: Wherever possible, data processed by AI/ML systems is anonymized or pseudonymized to further protect user privacy.
Data Minimization: Only the minimum amount of data necessary to perform AI/ML functions is used.
8. Information Sharing
We ensure that any information shared is done responsibly, securely, and in compliance with applicable laws under the jurisdiction of Hyderabad, India. The data we collect is shared only when necessary to provide, enhance, or secure our services or to comply with legal obligations.
8.1 Sharing with Third Parties
We may share information with trusted third-party service providers for the purpose of maintaining and improving our platform’s functionality. These third parties assist us in areas such as hosting, analytics, and integrations. For instance:
Hosting Services: To securely store and manage data on cloud infrastructure.
Analytics Providers: To understand usage patterns and improve the platform’s performance using non-identifiable usage data.
Third-Party Integrations: To support specific features, such as interview scheduling or communication functionalities.
The personal data shared with these providers is limited to what is necessary for their specific roles. All third parties are bound by strict confidentiality agreements and data protection requirements. Under no circumstances is personal data sold or shared for purposes unrelated to the core functionalities of our services.
8.2 Sharing Due to Legal Requirements
We may disclose personal information to comply with legal obligations or to respond to valid requests from public authorities under the jurisdiction of Hyderabad, India. Such disclosures may occur in the following situations:
To comply with applicable laws, regulations, or court orders.
To cooperate with law enforcement or government authorities as part of investigations or proceedings.
To protect the rights, safety, or property of our users, our company, or others.
Any such disclosure is strictly limited to what is required by law, and, where legally permissible, we will notify affected users about the disclosure.
9. Data Retention and Deletion Policy
We prioritize user privacy by ensuring that personal data is stored only for as long as it is necessary to fulfill the purposes for which it was collected. While we do not enforce predefined retention periods for stored data, we adhere to strict deletion practices upon user request.
9.1 Retention Practices
User data, including account information and associated details, is retained indefinitely unless explicitly requested for deletion by the account holder.
This policy allows recruiters, organizations, and candidates to maintain continuous access to their data on the Algohire platform without interruptions due to automatic data purging.
Data such as resumes, application histories, and platform activity logs remain accessible for as long as the user maintains their account.
9.2 Deletion Policy
Account Deletion: Recruiters or organizations can request the deletion of their account and all associated information by contacting our support team or using the account settings feature where available.
Data Erasure: Upon receiving a valid request, all personal information, including account details and associated data, will be securely deleted from our systems.
10. Cookies and Tracking Technologies
We prioritize user privacy by ensuring that personal data is stored only for as long as it is necessary to fulfill the purposes for which it was collected. While we do not enforce predefined retention periods for stored data, we adhere to strict deletion practices upon user request.
10.1 Purpose of Cookies
Cookies and similar tracking technologies are essential for providing a smooth, secure, and personalized user experience. They enable us to recognize users, maintain sessions, and ensure secure access to the platform. Additionally, these technologies provide valuable insights into how users interact with our services, helping us improve functionality, identify areas for optimization, and monitor system performance.
10.2 Authentication Cookies
Authentication cookies are critical for user security and seamless access to the platform. These cookies help the system identify logged-in users, allowing them to navigate the platform without needing to log in repeatedly. By maintaining session continuity, authentication cookies ensure a secure and uninterrupted experience. They also play a vital role in protecting sensitive account information by preventing unauthorized access.
10.3 Analytics Cookies
Analytics cookies are used to collect anonymized data about user behavior and interactions on the platform. Tools such as Google Analytics and Microsoft Clarity allow us to track important metrics, including the number of pages visited, time spent on specific features, and navigation patterns. This data helps us understand how users engage with the platform, identify areas that require improvement, and refine the overall user experience. All analytics data collected is anonymized to protect user privacy while still enabling meaningful insights.
10.4 Monitoring and Performance Cookies
Monitoring and performance cookies are designed to ensure the reliability and stability of the platform. These cookies track system performance, detect errors, and monitor the usage trends of features in real-time. By analyzing this data, we can address technical issues proactively and optimize the platform to provide consistent and reliable performance for all users.
10.5 Managing Cookies and Consent
We respect user preferences regarding cookies and provide tools to manage their usage. Consent mechanisms, such as cookie banners, are implemented to inform users about the cookies used on the platform and their purposes. Users have the ability to adjust cookie preferences through their browser settings or directly on the platform, where applicable. For users in regions where consent is mandatory, such as the European Union under GDPR, explicit consent is required before enabling non-essential cookies.
11. Data Security
We are committed to protecting your personal data and ensuring its security through robust technical and organizational measures. Our approach to data security is designed to safeguard your information against unauthorized access, disclosure, alteration, and destruction while maintaining the confidentiality, integrity, and availability of the data.
11.1 Encryption Standards
All data transmitted between users and our platform is encrypted using industry-standard protocols such as Transport Layer Security (TLS) to prevent interception during transmission. Additionally, sensitive data stored on our systems is protected using advanced encryption standards, such as AES-256, ensuring that data remains secure even if unauthorized access is attempted.
11.2 Access Control Mechanisms
We enforce strict access control mechanisms to limit data access only to authorized personnel and systems:
Role-Based Access Control (RBAC): Access to sensitive information is restricted based on user roles and responsibilities, ensuring that only those with a legitimate need can access specific data.
Authentication Protocols: Multi-factor authentication (MFA) is implemented to enhance login security for authorized users accessing sensitive systems.
Monitoring and Logging: All access attempts are logged and monitored to detect any unauthorized activities promptly.
11.3 Proactive Security Measures
We recognize that no system can be entirely immune to vulnerabilities. However, we take proactive steps to mitigate risks and protect user data:
Regular Security Audits: Our systems undergo regular internal and external security assessments to identify and address vulnerabilities.
Vulnerability Management: Identified risks are promptly mitigated through system updates, patches, and configuration changes.
Incident Response Plan: A comprehensive incident response plan is in place to ensure swift action in the unlikely event of a data breach.
11.4 Ongoing Monitoring and Improvements
Our platform is continuously monitored to detect unusual activities or potential threats in real-time. This includes automated monitoring tools and regular reviews by our security team. We also stay up-to-date with emerging security technologies and industry best practices to strengthen our security measures over time.
12. User Rights
We are committed to empowering users with control over their personal data and ensuring compliance with global privacy regulations, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and Digital Personal Data Protection Act (DPDPA). Below is a detailed explanation of your rights and how you can exercise them.
12.1 Rights to Access, Update, and Delete Personal Data
All users have the right to:
Access: Request a copy of the personal data we hold about you and understand how it is processed.
Update: Correct or update inaccurate or incomplete personal information.
Delete: Request the deletion of your personal data from our systems. This includes account deletion and removal of all associated data upon valid request.
You can exercise these rights by contacting us through the details provided in the Contact Information section or via the account management features on our platform, where available.
12.2 GDPR Rights
If you are located in the European Union, you are entitled to additional rights under the General Data Protection Regulation (GDPR):
Data Portability: You have the right to request your personal data in a structured, commonly used, and machine-readable format, and, where feasible, request its transfer to another service provider.
Right to Restrict Processing: You can request that we limit the processing of your personal data under certain circumstances, such as if you contest its accuracy or object to its use.
Right to Object: You can object to the processing of your data for specific purposes, such as profiling or automated decision-making, unless processing is necessary for contractual or legal obligations.
To exercise your GDPR rights, please contact us with your specific request, and we will respond within the timeframe required by applicable laws.
12.3 CCPA Rights
If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with the following rights:
Right to Know: You have the right to know what personal data we collect, how it is used, and whether it is shared with third parties.
Opt-Out of Data Sales: You can opt-out of the sale of your personal data. Note that we do not sell personal data; however, we provide this option to comply with CCPA requirements.
Non-Discrimination: You are entitled to access our services without discrimination, even if you exercise your privacy rights.
You can exercise these rights by submitting a request through the designated channels mentioned in this Privacy Policy.
12.4 DPDPA Rights
All data transmitted between users and our platform is encrypted using industry-standard protocols such as Transport Layer Security (TLS) to prevent interception during transmission. Additionally, sensitive data stored on our systems is protected using advanced encryption standards, such as AES-256, ensuring that data remains secure even if unauthorized access is attempted.
12.5 Instructions for Exercising Your Rights
To exercise any of the above rights:
Contact us at the email address provided in this Privacy Policy.
Include sufficient information to verify your identity (e.g., email associated with your account, proof of identity if required).
Specify the right you wish to exercise and any relevant details about your request.
We will process your request promptly and in accordance with applicable laws. In some cases, additional verification steps may be required to protect the security and privacy of your data.
13. Changes to the Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or enhancements to our platform. Any updates will be communicated transparently to ensure you are informed of how your data is collected, used, and protected.
Notification of Changes: Significant changes to the Privacy Policy will be communicated through prominent notices on our website or by direct communication (e.g., email notifications) where required by applicable laws. Minor changes may be reflected in an updated version of the policy without direct notification.
User Review: We encourage you to periodically review this Privacy Policy to stay informed about how we protect your information and comply with privacy regulations
14. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, you can reach out to us through the following channels:
General Privacy Concerns: For all general inquiries or privacy-related questions, contact us at [email protected].
Data Protection Officer (DPO): For matters related to GDPR or other privacy regulations, our DPO can be reached at [email protected].
This email serves as a central point of contact for all privacy-related queries, including exercising your data rights under applicable laws.
Regional Representatives: If you are located in specific regions with jurisdictional privacy laws (e.g., EU), you can use [email protected], and your query will be forwarded to the appropriate representative.
